All, Finding #1 – The back emergency

All,

                On
11/24/2017, I (Levi Judd) conducted a weekly safety audit of the Main Plant,
which is designed to ensure compliance with various safety regulations,
programs, policies, and procedures.  The
specific topics/areas of this audit were Emergency Response, Hazard
Communication, PPE, Walking/Working Surfaces, and Electrical Safety.  

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                In
general, the results of this weekly safety audit were POOR.  Specifically, the main plant received a poor
grade due to findings related to Emergency Response, Walking/Working Surfaces,
and Electrical Safety.  Below are the
findings of this audit.

Findings:

The back emergency exit door by the maintenance
office was locked with a padlock and in poor overall condition.  An extension cord in maintenance bay #1 has
missing ground pin/conductor.  Electrical wiring for Punch Press #2 is pinched/damaged
and insulation is worn.  Electrical box #114 has unsafe/improper wiring
and panel door was left ajar and wiring is exposed.  Junction box in NE corner of the tool room has
missing cover/plate, and wiring is exposed. 

A countermeasure plan is currently
in place and some corrective actions have already taken place.  Below is a list of corrective actions.

Corrective Actions:

Remove lock from back emergency exit door – CompletedOrder new emergency exit door with panic bar –
Waiting for approval on door purchaseReplace plug end of extension cord with
compliant plug end – CompletedHave qualified electrician inspect and repair
the electrical wiring for Punch Press #2, and Electrical box #114 – Electrician
is scheduled to be here on 11/25/2017 at 8:00 a.m. Install appropriate cover/plate for Junction box
in NE corner of the tool room – Completed 

If you have any questions, please let me know.

Levi Judd – EHS Manager, (123)-456-7890 ext. 123, [email protected]

Audit Findings
Countermeasure Plan

The following is a brief of the recommended countermeasures
for the findings from the weekly safety audit on 11/24/2017.  

Finding #1 – The
back emergency exit door by the maintenance office was locked with a padlock
and in poor overall condition. 

Recommended Countermeasure – Remove the padlock from the
emergency exit door, and replace the emergency exit door with a new door
equipped with a panic bar. Progress – The maintenance department has
removed the padlock from the emergency exit door.   A new door has been selected and the
Maintenance Manager is reviewing the quote for approval. Once approved, the maintenance
department will be responsible for installing the new door.

Finding #2 –  An extension cord in maintenance bay #1
has missing ground pin/conductor.

Recommended
Countermeasure – Replace the plug end of the extension cord with a
compliant end, and retrain applicable maintenance employees on Electrical
Safety. Progress
– The maintenance department has successfully replaced the plug end of the
extension cord.  I will be holding a
Refresher Electrical Safety class on 11/27/2017 at 8:00 a.m.

Finding #3 – Electrical wiring for Punch
Press #2 is pinched/damaged and insulation is worn.

Recommended
Countermeasure – Have qualified electrician inspect and repair the
electrical wiring, and retrain applicable Punch Press employees on Electrical
Safety. Progress
– The electrician is scheduled inspect and repair the electrical wiring on
11/25/2017 at 8:00 a.m.   I will
reinspect upon completion.  I will be
holding a Refresher Electrical Safety class on 11/27/2017 at 8:00 a.m.

Finding#4 – Electrical box #114 has unsafe/improper
wiring and panel door was left ajar and wiring is exposed. 

Recommended
Countermeasure – Have qualified electrician inspect and repair the
electrical wiring, and retrain applicable maintenance employees on Electrical
Safety.Progress – The electrician is scheduled inspect
and repair the electrical wiring on 11/25/2017 at 8:00 a.m.   I will reinspect upon completion.  I will be holding a Refresher Electrical
Safety class on 11/27/2017 at 8:00 a.m.

Finding #5 – Junction box in NE corner
of the tool room has missing cover/plate, and wiring is exposed. 

Recommended
Countermeasure – Install appropriate cover/plate for Junction box in NE
corner of the tool room, and retrain applicable maintenance employees on
Electrical Safety.Progress
– The maintenance department has installed the appropriate cover/plate for this
junction box.  I will be holding a
Refresher Electrical Safety class on 11/27/2017 at 8:00 a.m.

x

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